Exhibitors

Be an Exhibitor at Our 2025 Annual Meeting!

Join us at our 2025 Annual Meeting and connect with key industry professionals. Whether you're a nonprofit or for-profit organization, this is your opportunity to showcase your brand, products, and services.

- Beware of Unauthorized Solicitation -

ASTMH does not use any third parties to register attendees or provide hotels. Register and reserve your hotel room directly through ASTMH to avoid any problems later. Some companies may use the ASTMH logo without permission. Do not reply or engage. If you have any concerns, contact us before you provide personal and/or credit card information. Click here to learn more.

New! Longer Exhibit Hall Hours -  More time to connect!

• Sunday, November 9: Exhibitor Set-Up, 9:00 A.M. – 4:00 P.M.
  • Opening Reception: 7:00 P.M. – 9:30 P.M.

• Monday, November 10: Hall Open, 10:00 A.M. – 4:30 P.M.
  • Coffee Break: 10:15 A.M. – 10:45 A.M.
  • Lunch Break: 12:45 P.M. – 2:00 P.M.
  • Afternoon Coffee Break: 4:00 P.M. – 4:30 P.M.

• Tuesday, November 11: Hall Open, 9:30 A.M. – 4:00 P.M.
  • Coffee Break: 9:45 A.M. – 10:15 A.M.
  • Lunch Break: 12:15 P.M. – 1:30 P.M.
  • Afternoon Coffee Break: 3:30 P.M. – 4:00 P.M.

• Wednesday, November 12: Hall Open, 8:30 A.M. – 12:30 P.M.
  • Coffee Break: 8:45 A.M. – 9:15 A.M.
  • Lunch Break: 11:15 A.M. – 12:30 P.M.
  • Exhibitor Dismantle: Begins at 12:30 P.M.

Booth Rates

What’s Included with a Standard (10’X10’) Booth:

• 10’ x 10’ draped booth
• One 6’ table and chair
• One full registration
• First right of refusal for 2026 meeting
• Booth identification sign
• Garbage can
• Mobile lead retrieval (includes 3 licenses)

What's included with an Island (20'X20') Booth:

• 20'X20' draped booth
• Two 6' tables and four chairs
• Two full registrations
• First right of refusal for 2026 meeting
• Booth identification sign
• Two Garbage Cans
• Six mobile lead-retrieval licenses

Your logo will be featured in:

• Printed pocket guide
• Exhibitor hall entrance signage
• Meeting app
• Monthly e-newsletter
• Exhibit hall signage
• Social media promotions

Add-Ons: Exhibitor Passport – $650

The Exhibitor Passport is an optional add-on for your booth. When you purchase this feature, your organization’s logo will be printed on the passport card distributed to all attendees.

Attendees must visit every participating booth to be eligible for a chance to win a free ASTMH membership—driving more traffic directly to your booth!

 Career Fair - $500

Interested in recruiting at the Annual Meeting?
Join us on Tuesday, November 12, 2025 from 11:00 a.m. until 3:00 p.m. for an opportunity to meet with Annual Meeting attendees. All recruiters must register for the Annual Meeting.

• Promotion in e-communications targeting in-person attendees
• Session and recruiters included in meeting app
• Onsite signage at recruiting table

Exhibitor Kit Contact Brenda Howe