Exhibitors

Exhibit at ASTMH 2024

RESERVE YOUR SPACE STARTING IN LATE JUNE

• Connect with meeting attendees
• Build visibility for your new products and services
• Create brand awareness

Deadline:
September 23
(After September 23, new exhibitors will not be listed in the digital Program Book or the Pocket Guide.)

Cancellation Policy:
Exhibitors who cancel within 7 business days of purchasing a booth will be charged a $150 cancellation fee. Cancellations after 7 days will receive a 50% refund. 

Standard Booth (10’ x 10’) includes: 
10’ x 10’ draped booth
Aisle carpet 
One 6’ table
Two chairs
One garbage can
Two full registrations
Two mobile lead retrieval licenses ($150 for each additional license)
Booth identification sign

Island Booth (20’ x 20’) includes:
20’ x 20’ draped booth
Aisle carpet
Two 6’ tables
Four chairs
Two garbage cans
Four full registrations
Three mobile lead retrieval licenses ($150 for each additional license)
Booth identification sign
 
Acknowledgement and Recognition
LOGO: Printed Pocket Guide scheduler, Exhibitor Hall Entrance, Meeting App,
Monthly e-newsletter: Distribution to 21,000+, ASTMH website with link to Exhibitor website,
Meeting signage in Exhibit Hall, social media and digital program book. 

NEW! 
Available to exhibitors who purchase a booth.
Participation fee: $500 US
 
Each attendee will

1. Receive a printed passport with participating exhibitor logos when they pick up their registration badge.
2. Earn a sticker from a participating exhibitor when they visit that exhibitor’s booth until noon Saturday, November 16.
3. Need to drop their completed passport with contact information at the registration desks by noon Saturday.
4. Be entered into a drawing for 3 ASTMH memberships that takes place at the TropMed Hub in the Exhibit Hall at 12:30 p.m. Saturday.

Exhibit Hall Schedule – Hall J
Schedule times subject to change
 
Wednesday, November 13
Set Up | 9:00 a.m. – 5:00 p.m.
Opening Reception | 7:00 p.m. – 9:30 p.m.
 
Thursday, November 14
Morning Coffee Break | 9:30 a.m. – 10:30 a.m.
Lunch | Noon – 1:45 p.m.
Afternoon Coffee Break | 2:15 p.m. – 3:15 p.m.
 
Friday, November 15
Morning Coffee Break | 9:30 a.m. – 10:30 a.m.
Lunch | Noon – 1:45 p.m.
Afternoon Coffee Break | 3:15 p.m. – 4:15 p.m.
 
Saturday, November 16
Morning Coffee Break | 9:30 a.m. – 10:30 a.m.
Lunch | 11:00 a.m. – 12:45 p.m.
Dismantle| 1:00 p.m. – 5:00 p.m.

Full Registrations include:

• 150+ education programs offering CME credits for the entire year
• Accepted abstracts covering 17 specialties
• Four plenary sessions
• Access to program slides and syllabi
• Access to mobile app
• Wi-Fi throughout the meeting space
• Lunch provided Thursday, Friday and Saturday, as well as coffee and refreshments during select breaks
• Networking opportunities throughout the week

Badge Pickup Location: Hall I1 Lobby
 
Badge and Exhibitor Ribbon Pickup Hours:
Wednesday, November 13, 7:00 a.m. - 7:30 p.m.
Thursday, November 14, 7:00 a.m. – 5:00 p.m.
Friday, November 15, 7:00 a.m. – 5:00 p.m.
Saturday, November 16, 7:00 a.m. – 5:00 p.m.

Exhibit Contractor/Decorator
The official contractor, GES Decorating, will manage all decorating and exhibit furniture. Each confirmed exhibitor will receive a link to an exhibitor services kit with information about ordering furniture, shipping and other booth supplies. Exhibitors are responsible for all freight, drayage, decorations, furniture and labor charges. 

GES Warehouse 
GES New Orleans
5730 Powell ST
Suite B
New Orleans, LA  70123
Deadline to accept shipments - November 8

Convention Center Shipping Address/Format
Recipients Name
c/o UPS Business Center
900 Convention Center Blvd.
New Orleans, LA 70130
Name of Meeting: ASTMH 
Receipants Cell Phone #
Building, Hall and Booth #