Be an Exhibitor at Our 2025 Annual Meeting!

Join us at our 2025 Annual Meeting and connect with key industry professionals. Whether you're a nonprofit or for-profit organization, this is your opportunity to showcase your brand, products, and services.

New! Longer Exhibit Hall Hours -  More time to connect!

• Sunday, November 9: Exhibitor Set-Up, 9:00 A.M. – 4:00 P.M.
  • Opening Reception: 7:00 P.M. – 9:30 P.M.

• Monday, November 10: Hall Open, 10:00 A.M. – 4:30 P.M.
  • Coffee Break: 10:15 A.M. – 10:45 A.M.
  • Lunch Break: 12:45 P.M. – 2:00 P.M.
  • Afternoon Coffee Break: 4:00 P.M. – 4:30 P.M.

• Tuesday, November 11: Hall Open, 9:30 A.M. – 4:00 P.M.
  • Coffee Break: 9:45 A.M. – 10:15 A.M.
  • Lunch Break: 12:15 P.M. – 1:30 P.M.
  • Afternoon Coffee Break: 3:30 P.M. – 4:00 P.M.

• Wednesday, November 12: Hall Open, 8:30 A.M. – 12:30 P.M.
  • Coffee Break: 8:45 A.M. – 9:15 A.M.
  • Lunch Break: 11:15 A.M. – 12:30 P.M.
  • Exhibitor Dismantle: Begins at 12:30 P.M.

Booth Rates

What’s Included with a Standard (10’ x 10’) Booth:

• 10’ x 10’ draped booth
• One 6’ table and chair
• One full registration
• First right of refusal for 2026 meeting
• Booth identification sign
• Garbage can
• Mobile lead retrieval (includes 3 licenses)

What's included with an Island (20'X20") Booth:

• 20'X20' draped booth
• Two 6' tables and four chairs
• Two full registrantions
• First right of refusal for 2026 meeting
• Booth identification sign
• Two Garbage Cans
• Six mobile lead-retrieval licenses

Your logo will be featured in:

• Printed pocket guide
• Exhibitor hall entrance signage
• Meeting app
• Monthly e-newsletter
• Exhibit hall signage
• Social media promotions

Add-Ons: Exhibitor Passport – $650

AVAILABLE TO EXHIBITORS WHO PURCHASE A BOOTH.
1. Attendees receive a printed passport with participating exhibitor logos when they pick up their registration badge.
2. Earn a sticker from a participating exhibitor when they visit that exhibitor’s booth until 12:00 p.m. Wednesday, November 12.
3. Attendees need to drop their completed passport with contact information at the registration desk by 11:00 a.m. Wednesday, November 12.
4. Attendees are eligible for one in a drawing of three complimentary ASTMH memberships that takes place at the TropMed Hub in the Exhibit Hall, Wednesday, November 12.

 Career Fair - $500

Interested in recruiting at the Annual Meeting?
Join us on Tuesday, November 12, 2025 from 11:00 a.m. until 3:00 p.m. for an opportunity to meet with Annual Meeting attendees. All recruiters must register for the Annual Meeting.

• Promotion in e-communications targeting in-person attendees
• Session and recruiters included in meeting app
• Onsite signage at recruiting table

 Shipping Information

Our Official Shipping Vendor: ConsultExpo

ConsultExpo is the official customs broker and shipping services provider for the 2025 Annual Meeting.

• Their services include:
• On-site presence during move-in/out
• Return shipping labels and customs clearance
• Assistance with customs documentation
• Global air/ground shipping
• Real-time shipment tracking
• Learn more about ConsultExpo services

 Shipping Addresses

Warehouse Shipping Address

Last day to accept shipments: November 5, 2025

GES c/o North American Logistic Services Inc.  
Exhibiting Company Name, Booth # _______  
49 Simpson Road  
Bolton, Ontario L7E 2R6  
Canada  

Direct-to-Venue Shipping Address

Metro Toronto Convention Centre - South Building  
Exhibiting Company Name, Booth # _______  
222 Bremner Blvd.  
Toronto, Ontario M5V 3L9  
Canada  

Hotel and Travel  Choose among our carefully selected hotels, offering the best rates for attendees. (Rates are listed below in U.S. dollars. Rates listed on the hotel websites are in Canadian dollars).   Reserving your room within the ASTMH room block at one of these hotels helps the Society meet its contractual obligations, manage event costs and maintain affordable registration fees. Staying at one of our official hotels contributes to ASTMH’s financial health and allows us to continue offering you high-quality programs and services. Thank you for supporting us in this important way. Contact Brenda Howe