Instructions to Submit a Pre-Recorded Presentation – Scientific Session
Submit your pre-recorded presentation by Wednesday, September 20.
Thank you for preparing a presentation for the ASTMH Annual Meeting, to be held October 18-22, 2023 at the Hyatt Regency Chicago in Chicago, Illinois.
If you are unable to attend the meeting in person….
If you are unable to attend the Annual Meeting in person, you have the option to submit a pre-recorded presentation as an .mp4 file by Wednesday, September 20. Please note that only in-person presenters can participate in the Question and Answer Period.
If you do not submit a pre-recorded presentation by Wednesday, September 20, we assume that you will make an in-person presentation in Chicago.
Follow these instructions to submit your pre-recorded presentation by Wednesday, September 20.
Step One: Register for the Annual Meeting
• The Livestream Registration option will provide access to approximately 20 livestreamed sessions.
• Presenters are required to provide their Registration Order Number when submitting a pre-recorded presentation to the Presentation Submission Portal.
• The Registration Order Number can be found on the confirmation letter that you receive once you register.
Step Two: Save Your Pre-Recorded Presentation as an .mp4 (video) file
• You must submit your pre-recorded presentation as an mp4 (video) file.
Step Three: File Name for Pre-Recorded Presentation
Your file name must include:
• Your New Abstract Presentation Number (the New Abstract Presentation Number appears at the top of the email you received)
• Your First Name (Given Name) and Last Name (Family Name)
• The First Name and Last Name you provide in the file name must match the speaker’s name provided at the top of the email you received.
• Your Registration Order Number (this number can be found on your registration confirmation letter)
• It is EXTREMELY important for your file name to include the correct information for New Abstract Presentation Number, First Name/Last Name and Registration Order Number. Inaccurate information in your file name could lead to a processing error.
Here is an example of a file name:
ASTMH895-SusanSmith-Order22222.mp4
Step Four: Submit your file to the Presentation Submission Portal
To submit your presentation to the Presentation Submission Portal, follow the steps below.
2. Enter your Registration Order Number to access the Presentation Submission Portal.
6. Once you have successfully uploaded your pre-recorded video presentation (MP4 file) and previewed your presentation, click the Submit button. The presentation status will indicate “Submitted.” You will also receive a confirmation email from e-attend.com. It is EXTREMELY important for you to check your spam/junk folder if this email is not delivered to your inbox.
• Video: How to Log Into the Presentation Submission Portal
• Video: How to Upload Your Pre-Recorded Video to the Presentation Submission Portal
• Video: How to Edit Your Pre-Recorded Presentation
• Frequently Asked Questions
Please contact Natalia Gutierrez, Scientific Program Coordinator, with questions at [email protected]. We look forward to your participation in the Annual Meeting.
Natalia Gutierrez
Scientific Program Coordinator
ASTMH
241 18th Street, South
Suite 501
Arlington, VA 22202
www.astmh.org