Oral Abstract Session Assignment
Very Important! Read information below for logistics regarding your oral abstract presentation.
If you no longer plan to prepare an abstract presentation…
If circumstances have changed and you no longer plan to prepare a presentation for this abstract, please notify Natalia Gutierrez immediately at [email protected].
If you are unable to attend the meeting in person….
If you are unable to attend the Annual Meeting in person, you have the option to submit a pre-recorded presentation by Wednesday, September 20. Please note that only those presenters attending the Annual Meeting in-person in Chicago can participate in the Question and Answer Period.
If you do not submit a pre-recorded presentation by Wednesday, September 20, we assume that you will travel to Chicago to attend the Annual Meeting in person and make an in-person presentation.
If you are unable to attend the Annual Meeting in person, submit your pre-recorded presentation as an .mp4 file (video- and audio-recording with PowerPoint slides).
- Each oral abstract is allotted a 10-minute presentation timeframe.
- Use this link to view detailed instructions for pre-recording your presentation using Zoom software.
- The submission deadline for your pre-recorded presentation is Wednesday, September 20.
Attending the meeting in person?
Presenting Author Change
We recognize in very extreme circumstances there might be a need to replace an abstract presenter. Since the 2023 Annual Meeting provides a pre-recorded presentation option for speakers who cannot present in person, a change to the presenting author will be very rare.
To request authorization for a presenter change, contact [email protected] by Wednesday, September 13. The authorization involves a financial disclosure form required by the Accreditation Council for Continuing Medical Education (ACCME). This form will be reviewed by the Scientific Program Committee. Only authorized presenters will be able to submit a presentation for the meeting.
Register for the Annual Meeting
All abstract presenters must register for the Annual Meeting and pay the registration fee in order to make their presentation. The registration fee is separate from the abstract submission fee.
If you plan to attend the meeting in person…
• You can register on-site at the Hyatt Regency Chicago at an increased rate.
If you are unable to attend in person…
• You can register for the Livestream Portal registration option. This registration option will provide access to approximately 20 livestreamed sessions and the ePoster Hall Gallery.
• A Registration Order ID Number will be required in order to submit a pre-recorded presentation to the Speaker Presentation Portal.
• The Registration Order ID Number can be found on the registration confirmation letter underneath your email address.
Important Note about Livestream Portal Registration Option
• This registration option will provide access to approximately 20 livestreamed sessions via the Livestream Portal. This Livestream Portal will not feature In-Person-Only sessions.
• If your abstract has been assigned to an In-Person-Only Scientific Session, you will not be able to view your session on the Livestream Portal during the Annual Meeting.
• After the Annual Meeting, presenters for In-Person-Only sessions will be granted special access to view an On-Demand recording of your session. This will include access to all presentations within your session. Details about the availability of the On-Demand recording of your session will be available after the Annual Meeting.
For all presenters…
ASTMH will make video-recordings of all oral abstract presentations for On-Demand access after the Annual Meeting. However, please note that access to On-Demand recordings will be assigned to attendees based on in-person registration or Livestream Portal registration.
Access to On-Demand session recordings will be assigned as follows:
- Attendees who purchase the Livestream Portal registration package will have On-Demand access to approximately 20 sessions that will be livestreamed during the Annual Meeting. On-Demand recordings of In-Person-Only Sessions can be purchased after the Annual Meeting.
- Attendees who purchase the in-person registration package will have On-Demand access to all sessions after the Annual Meeting.
- All On-Demand recordings will also be made available to a wider audience after the Annual Meeting for an access fee.
Very Important - Authorization for Video-Recording of Presentation
Please note that by submitting your abstract for presentation at the ASTMH Annual Meeting, you give permission for the American Society of Tropical Medicine and Hygiene, its agents and representatives to audio-record and video-record and produce On-Demand Webcasts (MP4) of your presentation. You understand that ASTMH has a nonexclusive, royalty-free license to distribute those electronic media, and to use the material they contain, including any printed or digital materials you choose to provide, for any lawful purpose, including publication in the conference proceedings, distribution to Annual Meeting attendees and sales to the general public and/or distribution via the Internet. You understand that you will receive no remuneration for such usage.
Mobile App with Annual Meeting Program
Approximately one month before the Annual Meeting, search the Annual Meeting Mobile App to view full information on sessions, presenters and abstracts. Watch your email for announcements.
Thanks so much for your interest in the ASTMH 2023 Annual Meeting. Contact [email protected] with questions. We look forward to your participation in the conference.
Natalia Gutierrez
ASTMH
241 18th Street, South
Suite 501
Arlington, VA 22202
www.astmh.org